details base system smarttrack

Data management

• Management of masterdata and licenses by data import (XML/SOAP, CSV) and/or manually
• Recording of master data histories, e.g. in case of new cost center names (audit-proof)
• Coverage of all software license types (device, user, named user, concurrent, processor, enterprise, MIPS, etc.)
• Connection of ERP systems and/or suppliers for transfer of license data from the procurement process (XML/SOAP, CSV and/or manually)
• Transfer of licenses to other companies, business units and cost centers
• License Pooling at all organizational levels (group, company, business unit, cost center)
• Free assignment of licenses to devices, users, processors, etc.
• Detailed history of each license including all changes such as transfers, updates, assignments to different devices
• Update pool for the tailor-made management and use of update licenses
• Creation and storage of update chains
• Import pool with extensive functionality for the reporting and postprocessing of incorrect license data imports
• Management and monitoring of all maintenance options at contract, article and license level
• Management and monitoring of time-limited licenses at contract, article and license level
• Management of license certificates including file attachments (e.g. document scans) and references to freely selectable licenses; the link between the license certificate and the assigned licenses remains unaffected during all operations (transfer, update)
• Management of serial numbers
• Clear presentation of all important events during a selected period of time (expiry of license or maintenance contracts, etc.)

Access & reporting

• Selection of the license inventory by freely configurable criteria
• CSV, XLS and XML export for the external generation of reports, for example, in Excel or Crystal Reports
• Predefined report formats with dynamic generation of PDF files
• Custom reports based on a professional reporting engine providing emitters for any common office format
• Report scheduler for automatic generation and distribution of reports
• Management console as graphical KPI-dashboard ('cockpit'), e.g. degree of licensing, degree of underlicensing, top ten overlicensed products, most important manufacturers, etc. with intuitive graphical presentation