Aug 29, 2018

5 Things Spreadsheets Can’t Do

We like spreadsheets and use them all the time, but we also know that there are some things that they can’t handle. I wouldn’t trust my spreadsheets to make me pancakes and bacon for breakfast on Sunday, and you shouldn’t trust them to manage your software.

Aren’t convinced? Here are five reasons why a spreadsheet is not equipped to provide you with effective software license management.

  1. Create a compliance report – One of the main reasons to start a Software Asset Management program is to ensure that your company is compliant with your software licensing terms and conditions. But licenses are long and difficult, and you can only measure compliance with the right license and usage data, metrics, and continuous monitoring of your environment. A spreadsheet can’t do this.
  2. Re-harvest unused licenses – Whether you’re using a license or not, you’re still paying for them. A software license management tool can monitor usage, and help you decide when to deactivate licenses or to reallocate them to users who need them. By recycling your licenses, you cut down on the number of licenses you need. This ensures that the ones you already own are being used by the employees who really need them. A spreadsheet can’t do this.
  3. Normalize Software – Software Asset Management relies on clean, standardized data. If the data is over-lapping or incomplete, it is impossible to get a reliable overview of your environment, leaving you vulnerable to audits, fees, and fines. A spreadsheet can’t do this.
  4. Connect to your existing environment – Getting reliable data means going straight to the source: your environment. A SAM tool will have connectors that allow it to interact seamlessly with your company systems to get the data you need. A spreadsheet can’t do this.
  5. Send automatic alerts – Whether it’s threshold notifications or inactivity alerts, automated updates can save you a lot of hassle and money. Only automatic alerts can ensure that you never miss an opportunity to re-harvest a license, and that you don’t run afoul of your terms and agreements. A spreadsheet can’t do this.

Software asset management fuels your business

Software Asset Management is the business strategy for reclaiming budget and maximizing savings by actively controlling and automating procurement, usage, and deployment of software licenses.

Software is more than just installations – it is the lifeblood of every company. With a Software Asset Management strategy, businesses empower themselves to make smarter, more informed software licensing decisions that lower costs, increase efficiencies, and cut compliance risk.

Spreadsheets alone are not equipped to handle the complexity of your license landscape and cannot deliver software license optimization, the information you need to make strategic licensing decisions that grow your business.

Investing in a SAM tool is investing in the long-term financial health of your organization:

  • Save 30% on license costs
  • Get ROI in less than a year
  • Reduce audit response time by 50%
  • Automation saves time – up to 33%

While using spreadsheets to manage and track your licenses might seem like a good idea, spreadsheets only give the illusion of license management instead of the long term, cost-saving benefits that a software license management tool provides.

Topics: SAM 101