Jun 21, 2018

A Smarter Way To Manage Your Office 365 License Subscriptions

Microsoft Office 365 is a hybrid cloud solution that offers customers access to the most up-to-date versions of their Office applications, bolstered by continuous support, and the freedom to use them across multiple devices. Office 365 comes with numerous applications and features that provide a complete package for day-to-day office tasks. Yet even with all of these great features, there are a number of office 365 license management challenges when it comes to managing subscriptions and licenses.

In June, Aspera releases LicenseControl for Office 365, a tool that actively analyzes your usage and entitlements to optimize your Office 365 subscriptions. LicenseControl goes beyond just usage reporting to automatically give you recommendations for reducing your increasing costs while also finding the best subscriptions for your business needs.

Prepare for software contract negotiations

If you don’t know what subscriptions you have and how you’re using them, negotiating with Microsoft can be an almost impossible feat. LicenseControl gives you the insight and visibility into your Office 365 subscriptions, and puts you on a level playing field with Microsoft.

Get the right software subscriptions

One of Office 365’s strengths is its mulitple enterprise subscription options. Instead of buying a one-size-fits-none subscription, you can choose the right option for you and your needs. But which one is the right option?

LicenseControl answers that question. By evaluating usage and comparing it with the subscription options, LicenseControl provides upgrade and downgrade reports, and suggests the most cost-effective subscription and product combinations for your needs.

If you don’t need all of the entitlements that come along with an E5 subscription but still need access to Power BI, for instance, LicenseControl will suggest an E3 subscription with a separate purchase of Power BI.

Reduce excess entitlements

LicenseControl for Office 365 includes usage monitoring that makes it easy to see which entitlements aren’t being used. Those entitlements can run up your bill, so it’s best to get rid of any that you don’t need.

The downgrade reports can tell you which users are not taking advantage of all of their entitlements, giving you the power to decide whether to move them to a cheaper subscription option.

Stop over-provisioning

Even with Office 365, you run the risk of buying too many subscriptions. Because anyone with a company credit card can purchase a subscription, it’s hard to manage Office 365 subscriptions centrally. LicenseControl provides a complete overview of your subscriptions, to ensure that you avoid purchasing new subscriptions if you already have unused ones available.

This is an essential tool for your license reharvesting and joiners, movers, and leavers processes, giving you control of your license and subscription purchasing as employees enter and exit your organization or change roles.

Get access everywhere

Built on the Aspera Cloud platform, LicenseControl for Office 365 is a cloud solution built to meet your cloud license management challenges. This means that you can access it anywhere, any time. All you need is an internet connection, user name, and a password.

Master your hybrid environment

In combination with Aspera SmartTrack, LicenseControl gives you a complete overview of your hybrid environment. Using LicenseControl eliminates duplicate licenses by keeping track of all of your licenses and subscriptions.

Spend smarter on Office 365

Since its first release 30 years ago, Microsoft Office has been the cornerstone of personal and professional computing. It’s an invaluable resource that keeps the gears of your organization turning. But just because it’s invaluable doesn’t mean you have to spend a fortune on it.

LicenseControl for Office 365 will cut your Office 365 spend. Reduce entitlements, stop over-provisioning, and get the subscriptions you need.

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Topics: Cloud, Microsoft