SAP License Management

LicenseControl for SAP® Software

Advanced SAP license management that changes the game

SAP License Management

LicenseControl for SAP® Software ensures that your company pays only for the licenses you need. At its heart are the most intelligent SAP rule definitions in the Software Asset Management (SAM) industry.

The SAP landscape changes daily, even hourly, as a huge network of SAP systems and user accounts is constantly reconfigured. LicenseControl optimizes the most cost-effective licenses while ensuring compliance with SAP’s measurements.

SAP License Management is the process of discovering and tracking what SAP licenses you have, how you use them, and how much they cost, so your organization can manage its license costs while remaining compliant. With LicenseControl for SAP you change the game for SAP license management.

See how it works!

Get a demo!

Know Your S/4HANA Migration’s Cost

SAP wants its customers to migrate to S/4HANA quickly, but without understanding your migration costs you risk of paying too much for your S/4HANA licenses. LicenseControl simulates different scenarios to forecast your migration and find out how many “SAP Professional Use”, “SAP Functional Use”, and “SAP Productivity Use” licenses you need. In a product conversion, LicenseControl automatically assigns the most cost-effective for S/4HANA license based on intelligent analysis – meaning no costly over-licensing in the S/4HANA world.

10% is now a 6-digit number

If you’re managing SAM for an enterprise-level company, you typically spend millions of dollars on SAP licenses each year. Saving 10% is the average cost reduction we see with SAP license management. For many enterprises, that is a six-digit figure annually.

How do you save? By optimizing your licenses with SAP license management, you will uncover this 10% savings. The results show up over your current 3 month cycle. The next quarterly report from SAP's License Administration Workbench (LAW) will show more efficient usage — and lowered costs — for company-wide SAP licenses.

Your All-Access Pass to Digital Access

Measuring document licensing in your SAP systems isn’t easy. LicenseControl simplifies the process with a clear, flexible overview of all documents created through indirect access. It simulates the cost of switching from the current indirect access model to Digital Access’ document licensing. With this analysis, you know the risks and rewards before you sign a Digital Access contract.


Take care of current SAP challenges

Utilize lowest-cost
named user

Assign the least costly license type for named users, based on actual usage, avoiding SAP’s automatic expensive Professional User license.

See authorization-based licensing

Reduce the scope of authorization and assign the most cost effective license.

Find risk of
indirect access

Fully calculate what your indirect access might be and the maximum financial penalties that you could face from SAP.

Be prepared for SAP’s future challenges

Indirect Access or Digital Access?

SAP says its Digital Access’s document licensing is easy and convenient! But is it cheaper? LicenseControl helps find the answer. It helps analyze your current indirect access. Then it simulates your potential costs for document licenses against the current licensing model.

This transparency shows if Digital Access’ convenience is worth the price, helping you decide whether to stand pat with indirect access or go all in for Digital Access.

S/4HANA Migration

Don’t rush into S/4HANA without analyzing your current SAP environment. LicenseControl uses the analysis to forecast your potential costs in the S/4HANA world, while revealing cost-saving potential that you can use against your S/4HANA license purchases.

LicenseControl can find an averaged 10% of savings, so that’s potentially 10% off your S/4HANA licenses, depending on your conversion program.

Keep up with ever-constant SAP challenges

Measure engine licenses

Ensure that each engine is accurately measured, no matter how complicated it is, by linking and updating SAP’s ever-changing metrics.

Stay compliant with LAW

Run your usage results against SAP’s mandatory LAW measurements to always stay compliant with your contract terms.

Assign unclassified accounts

Classify user accounts that do not have an assigned license type, and assign a price to correctly evaluate the potential costs involved.

How LicenseControl works

One-click license

LicenseControl has advanced analytics that compare your actual software usage against the licenses that you have purchased. It runs one-click simulations that consider new or different license types which are less expensive options.

User account and engine optimization

With LicenseControl, your organization can automatically assign (and reassign) the most cost-effective licenses. The solution streamlines every SAP user account, identifies the true activity of each user and engine, and assigns the best type from your existing license portfolio.

Strong data for SAP negotiation

Does the LAW show different results than yours? It's a common story, unfortunately. That’s why LicenseControl gives you strong data and a full license history to negotiate with SAP. Need help with your positioning? Talk to our SAP license management experts!

Interested in training about LicenseControl for SAP or SAP System Measurement?

Check our SAP training catalog for upcoming dates. If you need training earlier, contact support(at)

Save records and results for the SAP audit

Reduce duplicates & demand

Identify and remove duplicate or inactive accounts to reduce an inflated demand for licenses.

Save results for later use

The optimized and simulated results are written back into each SAP system, in just a click, for the next time you run the LAW.

Store full license history

Save records of SAP usage for as long as you need so you have quality data for negotiations in a SAP license audit.

Turn the pain of your next SAP software audit into your gain:

Get the SAP audit playbook

Further resources to dive deeper into the world of SAP licensing

Transition to S/4HANA & Digital Access

Get the most from your S/4HANA migration and the Digital Access Adoption Program.

Watch the webinar!

Discover our SAP related blog posts

Want to stay updated about what happens around SAP licensing?

Read our blog posts!

SAP license management in a digital world

Read about the changes SAP customers face and how you can meet them.

Get the whitepaper!

SAP Indirect Access – Control your risk!

Attention SAP users: SAP is suing existing customers over indirect licensing. This webinar covers the must-know’s for SAP indirect access and how to stay protected against it!

Watch the full webinar!

Keeping up with new SAP Licensing Changes

How to transition from R/3 to S/4HANA and safeguard your Digital Access compliance.

To the webinar


Complete your SAM Toolbox

Aspera SmartTrack

The strategic platform for simplifying complex license management challenges. Identify up to 30% savings in software licenses, and reveal high-risk compliance gaps.

More about SmartTrack

LicenseControl for Oracle

LicenseControl for Oracle is a dedicated tool for optimizing your Oracle software licenses and contracts. It gives an overview of your compliance, and reduces license and maintenance costs.

Optimize your Oracle licenses

SAM Consulting

Aspera is committed to consulting which always has the customers’ needs in view. Our services combine technological know-how with licensing experience.

To our consulting services

Looking for more information or want a demo?

Almost ready to get started? Contact us and take the next step toward getting more value from your software licenses.