SmartTrack software license management tool

SmartTrack Software License Management

The strategic solution for managing your software licenses

SmartTrack Platform for Software License Management

Aspera SmartTrack is the strategic solution for managing your software licenses.
The platform covers all the important vendors like IBM, Microsoft, Oracle, and SAP, and accurately calculates complex metrics for servers, clients, mobile, and cloud.

For almost two decades, SmartTrack has optimized software licenses and found up to 30% savings for large enterprises.

Try it now. Get a demo!
SmartTrack software license management tool – compliance, cost savings, audit defense, license re-harvesting
SmartTrack software license tracking visualization

Instantly know the licenses you need

Every product in SmartTrack is linked to a specific metric engine, which calculates the licenses needed for the individual usage situation. Our Metric Engine technology handles all the complex calculations, so you know exactly the licenses you need. With this approach, SmartTrack ensures that your licenses are always applied accurately.

SmartTrack’s engines are always up-to-date and in control. They follow each vendor’s specific metric rules, including virtualization, processor technology, and hardware configurations. And the Aspera team updates these metrics regularly for the constant influx of new software products and license models.

Calculate what you need

Find compliance quickly

Defend against software license audits

SmartTrack software license management dashboard screenshot

License compliance you can trust

With enterprise agreements, the risk of over-spending and breaking your budget grows every day. You deal with complex IT architecture, a balancing act of virtualization, and intricate license metrics. But this risk is controllable!

With SmartTrack’s one-click compliance reports, you always know if the software you use matches the licenses you purchased. Position yourself to stay within budget by knowing what you use and applying licenses before contract milestones and renewals. You can lower your license demand, prove compliance, and avoid unexpected expenses — the results are great cost savings.

SmartTrack offers license compliance you can trust

Save in the data center

Closely watch cloud costs

Simulate server & cloud needs

SmartTrack software license management tool offers up to 50% reduction in audit response time

Your best offense is audit defense

Software license audits have grown explosively. Software vendors are recovering millions of dollars in license revenue annually by targeting enterprises in audits, reviews and true-ups.

SmartTrack is the ideal technology for audit defense, helping you prepare the required data. Position yourself for strong negotiations by knowing what you have and what you use.

You can also get hands-on help from Aspera consultants. Talk to our experts so they can assess your data prior to auditor reviews, or thoroughly verify the auditor’s results by looking for errors and missing data.

Watch the TEI Forrester Case Study

SmartTrack savings in servers and data centers

Big savings in servers & data centers

Today’s enterprise IT is all about servers. That is where the highest savings are possible, and the biggest audit pitfalls are hiding. But licensing for physical servers and virtualized environments is complex and cost-intensive.

That’s where SmartTrack comes in to control the complexity and costs. The platform understands all server topologies such as software running on physical devices, all kinds of partitions, and virtualized guest systems in cluster environments.

SmartTrack follows the scalable nature of virtualized servers which may be reconfigured daily, and helps you to adjust the licenses to match. You always know how you’re using software and how many licenses you need.

Data protection & GDPR compliance

SmartTrack is fully GDPR compliant, as the platform continues to meet the growing privacy needs of global license management. The platform follows GDPR-related features such as pseudonymizing, anonymizing, and built-in encryption.

  • Restrict access with permissions. Your SAM admin can restrict data and menu options for each user, such as access to certain vendors, products, organizational units, and application features.
  • Mask sensitive data for GDPR. SmartTrack can optionally mask the sensitive data of each user — such as name, email, login and import ID — with permissions that are as restrictive as you need.
  • Privacy by design and default. All features work with the least amount of personal data required.
  • “Forget data” for GDPR. Remove data and its history when they’re no longer needed — such as the Office 365 usage records of an outgoing employee — following the GDPR “right to be forgotten” article.
  • Check products for GDPR. Set a SmartTrack filter to display all software products that need to be checked for GDPR compliance, such as a person’s employment details or usage of a product.
Aspera SmartTrack is fully GDPR compliant
SmartTrack software license management forecasting/simulation

Get strategic with simulations

Want to take cost saving to the next level? With SmartTrack Simulation, you can forecast your future savings by exploring your licensing options in a SAM sandbox.

This powerful tool is a breakthrough in financial forecasting. It lets you stage potential topologies and architectures to find true cost avoidance. With SmartTrack Simulation, you analyze any “what-if” scenarios for the best choice of license type at the best price, or the best architecture for your licenses to stay compliant.

Current Aspera clients have already realized over seven figures of immediate savings. Look with us into the future of Software Asset Management.

Cloud monitoring & analytics

“The cloud will be cheaper.” That is what every company says… until they move away from traditional on-premises licensing. The transition is particularly complicated if you have a heavily virtualized estate.

SmartTrack helps you evaluate before the moving to the cloud. Stay ahead of the financial impact and control your cloud spend by looking at situations such as:

  • Shifts in license models, unapproved or untracked services
  • Unplanned costs from unplanned consumption
  • Deciding which cloud model to choose: Bring Your Own Licenses (BYOL) or a subscription service
  • Splitting the licenses between on-premises and cloud for a “hybrid” situation
SmartTrack – full ROI in under 1 year

Minimize costs & maximize savings

SmartTrack delivers fresh financial resources so your company achieves hard savings, year after year. Aspera customers achieve a full return on investment in the first 6 to 12 months. In fact, many customers achieve an ROI of up to 300% over a 3-year timeframe.

Most customers see up to 30% savings on their licensing costs. And being audit-ready can easily lead your company to 7-figure savings when a vendor audit hits.

Watch the case study!

Start now and enjoy the benefits of SmartTrack:

Realize up to 30% savings

Save time with automation

Integrate into existing IT

Fully automate your License Management

Eliminate the spreadsheets and guesses. With a dedicated, automated software license management tool, you take back your time and stay on top of your software budget.

SmartTrack replaces labor-intensive manual work — and the errors that come with it. The platform runs most operations automatically, from tracking the usage of a software product to checking if that product is covered by a license. Its integrated product catalog centralizes the data and makes it available at a moment’s notice.

You can easily track the highest audit risks, the most expensive licenses, the most important publishers, and the largest contracts. Go ahead, make your life easier.

SmartTrack identifies over 90% of your licenses automatically
SmartTrack integrates into your existing IT

Integrate into your existing IT

We know the importance of fitting into your existing system architecture and getting operational immediately. SmartTrack seamlessly integrates with all of your systems so implementation and deployment are easy and secure to manage.

  • Has 50+ system connectors such as Altiris, BDNA, BMC, HP, ILMT, SCCM, ServiceNow, Valuemation, and VMWare
  • Runs under Windows, Linux, and Unix operating systems
  • Runs with MySQL, Oracle DB, and Microsoft SQL Server databases
  • Can be hosted in the Aspera cloud or your on-premise data center
  • Its FlowControl extension increases integration with service-oriented architectures like procurement, ITSM, and HR

Get the integration details

Complete your Software License Management Toolbox

Aspera SmartCollect

A flexible inventory tool that ensures your successful full-featured SAM by running a clean, complete discovery of data from any data source.

Conquer the Complexity

SmartTrack Simulation

The breakthrough SAM simulation for deep savings in the data center. Find hard-cost savings by analyzing all your licensing and usage options.

Step into the future

SmartTrack FlowControl

The ideal integration tool, offering almost unlimited ways of connection. Increase automation and efficiency wherever your process touches SAM.

Get perfect integration

Want a demo or looking for more information?

Ready to get started? Take the next step to getting more value from your software licenses.

Discover the secret ingredients for successful SAM

In this video, Hirsa Navid, license manager at the Austrian Federal Railways and responsible for Asset and Application Management, shares her recipe for a successful SAM with Aspera SmartTrack.

Watch the video