Oracle is an essential component of your company’s IT infrastructure. But their database solutions and applications have some of the most complex and expensive license contracts in Software Asset Management (SAM). Proper management of Oracle costs means knowing complex topics such as license metrics, deployment, usage, configurations, virtualization, and number of CPUs. These ever-present challenges in compliance can’t be managed with spreadsheets alone. Meet those constant challenges by gathering and processing high-quality data about your Oracle licenses. Aside from simplifying your licenses’ complexity, strong data makes your response to an Oracle license audit more effective and more efficient.
If they say an audit will be weeks, prepare for an Oracle license audit to last months. Oracle licensing is that complex. Servers, desktops, virtual machines – they make your organization run, and make your Oracle licenses tough to unravel.
In an Oracle audit, you must use Oracle scripts, which won’t accurately unravel your Oracle estate’s complexity without a few errors and false positives. So what does it take to beat the Oracle audit? You need to defend yourself with high-quality, detailed data on your Oracle environment. Having solid data simplifies your Oracle licenses’ complexity, ensures compliance, and produces more accurate reports than Oracle. It’s your first and best line of defense. An Oracle license audit can be long, but it doesn’t have to be difficult. If you set up processes and use a professional tool that gathers and verifies high-quality data, then you have the ammunition to beat the Oracle audit.
Oracle’s support fees represent 22% of their license fees. Your challenge is to understand and correctly apply the key items listed in the Technical Support Policies. In fact, Oracle earns more from its maintenance fees than from the software licenses.
The vendor has a tricky licensing scheme with the two most common metrics: by processor (CPU) or by Named User Plus (NUP). There are other big factors to consider like clusters, virtualization, and variations in core types and counts.
Oracle’s enterprise contracts can be as complex as their metrics. The vendor often acquires and incorporates new software products, each with its own licensing rules, and there is a lack of standardization in their contract language.
- Pick through the packs: Each option, feature, and pack in Oracle Database is licensed separately. In fact, any DBA can easily activate an option by mistake, with no warning message. To clean it up, you have to control activated options and know the root cause of the usage.
- “Unlimited” is often not: The Unlimited License Agreement (ULA) may not cover all of Oracle’s products and options, or all of your company’s business units and legal entities. And if you don’t renew the ULA, then Oracle requires a license for every installation — and maintenance payments.
- Caught in the good old world: Oracle still relies on its strong position in the database market and doesn‘t provide virtualization-friendly license policies. Market-leading technologies like VMware are categorized as “soft-partitioning” which often results in high license costs and huge compliance risks.
- Flexible IT means constant change: Enormous cost risks can occur from a change in the data center. You might install a high-risk application on Oracle middleware, or move a virtual machine to a different server cluster. To keep your cost in check, you have to keep a close watch on your environment.
Our tools and services to help you break free from complicated. Optimize your Oracle investment while lowering financial risk.
LicenseControl for Oracle is a dedicated tool for optimizing your Oracle software licenses and contracts. It gives a complete overview of your compliance and audit risks, and finds reduced license and maintenance costs.
The Rapid Vendor Analysis for Oracle delivers a fast, complete overview of your Oracle licenses. Our experts analyze your situation and explain how to reduce costs. It’s a hassle free, risk-free service for Software Asset Management that doesn’t require installing or buying a tool.
Aspera SmartTrack covers all the important vendors like SAP, Oracle and Microsoft, and accurately calculates complex metrics for every device: servers, clients, mobile, and cloud. Identify up to 30% savings in software licenses, and reveal high-risk compliance gaps.
Need help with your SAM program? Our in-house experts can manage some or all of your software licenses, and find the best costs at the lowest audit risk. Ask about our Managed Services for partial outsourcing, or our full-service package of License Management as a Service (LaaS).
Thanks to Aspera we now have a transparent, company-wide overview of licenses, software installations, and license demand. We’ve been able to increase the productivity of the employees in software purchasing by 10%.
Thomas Stange, Head of License Management Department at BITMARCK Technik GmbH
Oracle License Management Services oversees the use of Oracle software licensing. They run audits, sell software, and use collection scripts to check Oracle customers’ compliance. Unless you’re using a certified data collection tool, you must use LMS scripts to collect and submit audit data to Oracle.
But, that doesn’t mean you should use LMS to manage your Oracle licenses, because:
- LMS can’t find underused editions, spot accidental activations, or simulate license scenarios that find savings in your Oracle estate.
- They don’t detect false positives or manage your contracts, both of which accurately keep you compliant.
- They require a great deal of manual data entry, meaning more potential errors and a bigger drain on your SAM resources.
What’s the workaround for these challenges? You can submit your data with LMS, but staying compliant and maximizing your Oracle license investment needs more than the quick and easy LMS treatment – it needs the accuracy and reliability of an Oracle license management tool.
There’s a new multi-million dollar problem about to hit. Beginning January 2019, Oracle’s new licensing rules for Java SE require you to pay for some software that was previously free.
If you’re using certain Java features, a potential cost and compliance issue might be lurking in your IT environment. The license management challenge is big: find all your Java installations, see their edition or version, recognize if they need to be licensed, and figure out their cost.
A dedicated SAM tool that can do deeper Java detection and compliance reporting is essential to avoid expensive charges and understand the new rules.
Oracle does not always clearly communicate their licensing changes, and information is often hard to find. This makes keeping up with your Terms & Conditions challenging, so it is always advisable to ask a neutral third party in these cases to ensure compliance.