SAP License Optimization: Untangle truth from trickiness
Life with SAP is challenging, so it’s important to know what’s possible in the relationship. With tangled license types and tricky license metrics, you must find your true SAP usage to get truly great savings.
You need to answer questions such as:
- Can you use a less expensive license type than Professional User?
- How do you ensure compliance with SAP’s required LAW measurement?
- How can indirect usage be monitored and correctly licensed?
Current customers are cash cows
Once you build an SAP system into your company, it is very difficult to remove the system from business processes and the IT landscape. The effort, costs, and risks involved are huge. Your company is now dependent on SAP both operationally and financially.
SAP knows you are vulnerable. They also know that sales increases are achieved quite effectively through their current customer base. These tactics include audit penalties for incorrect usage of licenses and charging you high maintenance costs.
You need to graze in green pastures
Track your usage before SAP does
Do the deep detective work for optimizing your licenses and constant compliance with
SAP’s LAW tool.
Solve penalties for indirect access
Don’t rely on Excel. You need a specialist to interpret the rules and results, and specialized tools to show the more in-depth information.
Know authorization-based licensing
How do you beat this new licensing model?
Reduce your scope of authorization to reduce your SAP licensing costs.
It’s essential to solve indirect access
Every company in the world has implemented some form of data exchange with SAP. Currently SAP considers some of this access to require an additional license. That is called “indirect access” or “indirect usage.”
It’s a big pain point. Most companies do not know their rights to monitor or defend their indirect — and usually accidental — access. But the risks involved in not being compliant can amount to millions in costs.
You need to find a solution to this big challenge. And you need to be proactive and not wait until SAP approaches you. By then it might be too late to react and get the upper hand in your negotiation over indirect access penalties.
The new fear of
Currently SAP accepts license measurements based on your software usage. But they are moving to requiring you to submit measurements based on authorization.
This is like having a driver’s license that is tied to your car. With usage-based licensing, whether you drive a 2017 Mercedes or an ‘87 Corolla, you pay the same amount for that license. But it is different for authorization-based licensing. What you pay is based on what cars you can drive in, not on what car you actually do drive.
The challenge is to reduce your users’ authorization scope. You need to analyze the broad scope of authorizations and compare what you are actually using against what you are allowed to use. Make a list of unused authorizations, then reduce how much access each user has. Now there are fewer ways for SAP to charge.
Which SAP solution is right for you?
Best practices go beyond clicking buttons. You need the right technology to manage details that slip without automation. And you want a real person to “push the right buttons” in your License Management strategy. With Aspera, you get a company with almost two decades of experience of managing SAP licenses and making tools for that.